Our office will occasionally hire a temporary office member (example: front desk, dental assistant). Should we create a single shared login for our temps, or individually create each one as the person is officially hired into the practice?

Denticon advises that every user is entered as a unique user – no matter if the user is a permanent staff member, or a temporary staff member. That way, for tracking and reporting purposes, all transactions are recorded with a specific username rather than a shared name.

Shared-name logins do not allow for user responsibility and accountability for transactions that are entered. Shared-name logins do not allow office Administrators to exactly determine the source-person for a particular entry.

To add a new user:

·   Click the word “Setup” and choose the “Security” and “Users” options from the drop-down box

·   Click the Add New User button

·   Follow the Tabs through the setup steps

·   At the final screen, click the Save button

For office security, it is generally advised to assign only one User Group per user.

User Groups (Group Memberships) are input through Setup/Security/Groups.

Please Notes: The password is the same as the username. A password prompt will appear to for the new user to create a new password when they first log in to their account.

Whenever the user should no longer access the office data through a specific login, the user may be inactivated.