Denticon advises that every user is entered as a unique user – no matter if the user is a permanent staff member, or a temporary staff member. That way, for tracking and reporting purposes, all transactions are recorded with a specific username rather than a shared name.
Shared-name logins do not allow for user responsibility and accountability for transactions that are entered. Shared-name logins do not allow office Administrators to exactly determine the source-person for a particular entry.
To add a new user:
· Click the word “Setup” and choose the “Security” and “Users” options from the drop-down box
· Click the Add New User button
· Follow the Tabs through the setup steps
· At the final screen, click the Save button
Please note Users should have a unique email address rather than a shared office address.
For office security, it is generally advised to assign only one User Group per user.
User Groups (Group Memberships) are input through Setup/Security/Groups.
Please Notes: The password is the same as the username. A password prompt will appear to for the new user to create a new password when they first log in to their account.
Whenever the user should no longer access the office data through a specific login, the user may be inactivated.