Denticon Setup Guide - Office Assignment

The Office Assignment setup section is found under Setup - Offices - Office Assignment.

The purpose of the Office Assignment setup section is to control which setup items will be available per office.

For each of these sections, Denticon offers the ability to copy the setup items from another office to the current office. This is one way to utilize the model office.

Procedures

Procedure List

• Options: Procedure code categories
• Assigning procedure codes will make them available for use in the individual office. This may allow for a more broad or narrow range of procedure codes depending on what is appropriate.
• Use the code category drop down to navigate between the different procedure code categories, then use the arrows in the center of the screen. To move individual items back and forth, use the single arrow. To move an entire section back and forth, use the double arrows.

Denticon can be customized per office to include or exclude procedure codes that the office may or may not perform. ‘Available Procedures Codes’ will not be usable in the office.

Explosion Codes

Explosion Code List

• Options: Available explosion codes
• Explosion codes are a group of procedure codes that are typically done in conjunction with one another. Grouping these codes together decreases data entry by eliminating the need to enter each code separately.
• Assigning Explosion Codes will make them available for use in the individual office. The master list of explosion codes created under Setup - Procedure Codes - Explosion Codes houses a complete list, but each office can have their own unique set from the options available. Items listed under the ‘Assigned Explosion Codes’ section will be available for selection in the office; those listed under ‘Available Explosion Codes’ will not be available for this office.
• To move individual items back and forth, use the single arrow. To move an entire section back and forth, use the double arrows.

Prod Type

Type Records

• Options: Available Production Types
• Production types categorize appointments by color on the schedule so that teams can identify what kind of appointments are scheduled at a glance.
• Production types are also used to create watermarks on the schedule to help with ideal scheduling.
• In order to create or modify production types, go to Setup - Misc Setups - Scheduler Production Types.
• To move individual items back and forth, use the single arrow. To move an entire section back and forth, use the double arrows.

• Note: For those organizations using AppointNow for online scheduling, the production types that have been set up for AppointNow must be assigned to the location.

Users

Users List

• Options: Existing users
• Denticon provides the option of assigning and unassigning access from an office to users in this office assignment section rather than having to go one-by-one through the users to provide or remove access.
• To move individual items back and forth, use the single arrow. To move an entire section back and forth, use the double arrows.

Providers

Providers List

• Options: Existing Providers
• Denticon provides the option of giving or taking away access from an office to providers in this office assignment section rather than having to go one-by-one through the providers to provide or remove access.
• To move individual items back and forth, use the single arrow. To move an entire section back and forth, use the double arrows.

Notes Macros

Notes Macros List

• Options: Existing Notes Macros
• Notes Macros are note templates that can be used in several different areas in Denticon including the clinical chart for Progress Notes, email and text messages to patients, flash alerts, and patient notes.
• The notes macros are broken into different categories that can be customized. (See Misc Setup User Guide)
• Begin by selecting each ‘Macros Category’ from the drop-down list and use the arrows to move items back and forth. To move individual items back and forth, use the single arrow. To move an entire section back and forth, use the double arrows.

RX

Prescriptions List

• Options: Existing Prescriptions
• Denticon allows for customization of which prescriptions are available in which location and can be assigned based on need. For more information regarding setting up prescriptions, see the Prescriptions Setup User Guide.
• To move individual items back and forth, use the single arrow. To move an entire section back and forth, use the double arrows.
  • Note: DoseSpot subscribers may consider not assigning any prescriptions to the location since all prescriptions are handled within DoseSpot.

Ortho Misc Setup

Ortho Misc List

• Options: Existing Ortho setup items
• For offices using the ortho treatment card, this assignment field provides items that are selected within the treatment card. Each of the Ortho Misc Types are assigned individually and give the office control over the items that are relevant to them and the providers.
• To move individual items back and forth, use the single arrow. To move an entire section back and forth, use the double arrows.

Letters

Letters List

• Options: Existing Letters
• Letters include:
  • Marketing Letters
  • Financial Communiques
  • Dentist Communiques
  • Appointment Letters
  • Insurance Letters
  • Patient Education Letters
  • Patient Consent Forms
• Letters from each letter group must be assigned individually using the dropdown list next to ‘Letter Type’.
• To move individual items back and forth, use the single arrow. To move an entire section back and forth, use the double arrows.
  • Note: For more information about Letters, see the Custom Letter Setup User Guide.