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DRAFT Change Management Plan: Migrating from Apteryx Online Capture to XVCapture

Michael Satterfield
Updated

This is a work in progress document! Can directionally give you some advice, but this is not yet complete.

Functional Steps for Migrating from Apteryx Online Capture to XVCapture

Prior to Go-Live

  1. Stakeholder Communication

    • Notify all relevant parties (customer, internal teams, support) of the planned migration date and expected impact.

  2. Review and Prepare XVCapture Environment

    • Identify current hardware being used with Apteryx Online Capture and confirm which XVCapture Extensions need to be installed to support the hardware.

    • Create or update a master XVCapture build for this location.

      • Ensure that XVCapture certificates have been added and DICOM Server configuration has been configured and is working.

      • Ensure INI has been updated with their XVCapture license

    • Install pre-configured XVCapture build on all required Capture Stations.

    • Run XVCapture as an administrator once

      • This is to make sure the registry keys required for installing hardware extensions and bridging are set up on the PC.

  3. Data and Workflow Validation

    • Ensure all pending or failed images in Apteryx Online Capture have been forwarded.

    • Review and document any custom capture layouts or shortcuts in Apteryx Online Capture that need to be replicated or adjusted in XVCapture.

  4. Uninstall Apteryx Online Capture (if required)

    • Quit Apteryx Online Capture Ambassador from the system tray or Task Manager.

    • Uninstall Apteryx Online Capture from Windows Control Panel.

    • Manually delete any remaining Apteryx Online Capture folders:

      • C:\PlanetDDS

      • C:\ProgramData\PlanetDDS

      • C:\Users\<UserName>\AppData\Roaming\Apteryx.Capture.

On the Day of or Night before Go-Live

  1. Update System Configuration

    • At the location level, disable Apteryx Online Capture in the Location’s settings:

      • Remove Apteryx Online Capture buttons and shortcuts from the UI by clicking the username in the top-right corner>Settings>Location Settings and toggling Apteryx Online Capture Display to Off.

        image-20250820-190854.png

      • Ensure the Capture button now launches XVCapture.

  2. Final XVCapture Validation

    • Launch XVCapture on each workstation and verify it opens correctly from the “Capture” button in the imaging software.

    • Perform test captures to confirm images are acquired, processed, and forwarded as expected.

    • Validate that all hardware (sensors, cameras, etc.) works as intended with XVCapture.

  3. User Support and Training

    • Provide users with a quick refresher or documentation on the XVCapture workflow.

    • Be available for immediate support in case of issues during the transition.

  4. Monitor and Troubleshoot

    • Monitor the site for any issues or user-reported problems.

    • Address any technical issues promptly, such as hardware compatibility or image forwarding errors.

Tip: Always notify your supervisor or a senior technician when making these changes, and update internal records to reflect the migration.